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Everything you need to know about IT managed services

Meredith Kreisa headshot
Meredith Kreisa|June 30, 2022
What are IT Managed Services
What are IT Managed Services

As the world has become increasingly reliant on a solid technological infrastructure, it’s clear that the days of the break/fix IT model are numbered. Managed IT services are primed to take its place. According to Fortune Business Insights, the managed IT services industry was valued at $243 billion as of 2021 — and it’s projected to grow to roughly $550 billion by 2028. 

So what are IT managed services, and what makes them so crucial to the IT industry?

What are IT managed services?

Within an IT managed services model, companies contract with a dedicated third-party team of IT experts to monitor, fix, and update their technology on a regular basis. Rather than wait for crashes or problems to arise, managed IT services aim to keep a company’s technology healthy while implementing IT solutions that serve its business needs.

Companies sign a contract with a managed IT service provider to leverage more complex technology, supplement the work done by in-house IT teams, and offer IT expertise where it might not otherwise be available. Companies pay only for the services and technology they use, whether it’s supplemental services or 24/7/365 dedicated IT support.

What is a managed service provider (MSP)?

In short, a managed services provider provides a managed service to a business or organization. The typical managed service provider consists of teams of IT professionals dedicated to remotely managing a company’s IT infrastructure through various support services. They first came on the IT scene in the 1990s in the form of application service providers (ASPs), who started the trend of remote IT infrastructure support.

As the sheer number of computing devices has increased over time, organizations have shifted gears from the reactive, time-consuming break/fix model in favor of the more proactive and flexible managed IT service model. With increasing demand, managed services providers have expanded their scope to include a host of options, including mobile and security management. 

Today, some of the biggest providers of managed services include:

  • IBM

  • Accenture

  • Cognizant

  • Tata Consultancy Service

What services and software can be managed through managed IT services?

Managed IT services and managed security services can include any number of offerings. The most popular support services include:

  • IT infrastructure management, including hardware and software

  • Cybersecurity configuration, management, and monitoring, including threat hunting and penetration testing

  • Basic technical support for staff

  • Communications support

  • Cloud service configuration, management, and remote monitoring

MSPs provide basic managed services throughout practically every industry, including:

  • B2B integration: Communication services, supply chain management, internet

  • Supply chain managed services: Distribution, sourcing, supply chain control

  • Marketing and media: Broadcast management, copywriting, SEO, marketing strategy

  • Public services: Remote monitoring and testing, smart grid services, storage management

  • Information services: Software support, network monitoring and management, data management

What are pros and cons of using an IT MSP?

Managed IT services have amassed quite the dedicated following from IT companies. So what are the benefits and drawbacks of working with a managed services provider?

Pros of MSPs

From efficiency to expert assistance, managed services offer quite a few benefits, including:

  • More free time: Managed IT services free your team from the mundane, often time-consuming aspects of IT management and allow them to focus on projects that generate revenue. Not only can this increase productivity, but it can improve your ROI and maximize your organization’s performance elsewhere.

  • Pay for what you need: It can be hard to scale your IT appropriately to your organization’s needs, particularly as your company grows. Managed IT services can scale your IT resources incrementally, or even implement temporary IT measures, to suit your evolving needs.

  • 24/7 support: Most managed IT service contracts include 24/7 IT support 365 days a year, meaning they’re not tied to the same basic work schedule as your other employees. This allows for flexible updates during off-hours, efficient emergency response times, and fewer disruptions to your workflow.

  • Expert service: Many IT teams don’t have the time or the skills to manage certain business functions themselves. Managed IT services give your organization access to expert IT services, which means more time spent on innovation and growth—and less on routine tasks.

  • Less risk, more reward: It’s impossible to overstate the importance of cybersecurity. By taking advantage of managed IT services, your organization can protect itself with up-to-date security software and protocols, scaled to your business needs, without the hassle of being responsible for frequent tests and upgrades.

Cons of MSPs

Relying on managed IT services is not without potential drawbacks. Here are some considerations every organization should weigh before outsourcing IT management:

  • Lack of physical presence: While many managed service providers make themselves available remotely, a few services benefit from the physical presence of an expert (think your broken down printer). If you contract with a local service provider, you may be able to receive onsite support, but it’s likely to cost extra.

  • Scope of practice: No matter how much your MSP can take care of, some applications or services probably won’t be covered as part of your contract. If you require a service that’s outside of your contract, you may be on your own.

  • Cost: While working with a managed service provider might save you the cost of employing a full-time employee, a reputable provider is not cheap. You’ll want to run a cost-benefit analysis as you decide whether or not to work with an MSP. Companies can expect to pay anywhere from $50 to a couple thousand dollars per month, depending on the amount of data they manage, number of servers, and services needed.

How do managed IT services differ from cloud services?

You may have heard the term “cloud services” mentioned alongside managed IT services. While the two share common ground, there are significant differences between how they operate and the results they produce.

First of all, what are cloud services?

Red Hat defines cloud services as “infrastructure, platforms, or software that are hosted by third-party providers and made available to users through the internet.” They facilitate the flow of data from end users, through the internet, to providers’ systems, and back. In other words, they let you access information stored within the cloud without it being stored locally on your computer.

While managed service providers are cloud service providers, not all cloud service providers offer managed IT services. Managed cloud services often include services like:

  • Infrastructure as a service: Provides resources for networking, storage, and computing

  • Platform as a service: Offers the platforms and IT infrastructure required to run various applications

  • Software as a service: Provides clients with a cloud application plus its supporting platforms and infrastructure

  • Function as a service: Allows users to develop applications for which they’re only charged when the functionality is used

Managed IT services can offer those services in addition to more fundamental services, like:

  • Data security

  • Network connectivity

  • IT growth management, analysis, and strategy

  • Disaster recovery and planning

  • And more

What to consider when choosing a managed IT services provider

When choosing a managed IT service provider, there are a few things any organization should consider. Most importantly, it’s crucial to gain a clear understanding of the MSP’s internal operating procedures as well as how they work with their clients. It’s also important to ask them about their experience, certifications and partnerships, privacy statement, and typical response time.

Reputable MSPs should be able to provide a list of references and past clients that can paint an accurate picture of how they work with their clients and how they implement services to optimize business offerings and suit the needs of a company.

With a wide variety of managed services and options available, it’s clear that managed IT services will become an increasingly vital piece of the IT industry. For more information on managed IT services plus the latest in tech tips, tricks, and news, follow PDQ.

Meredith Kreisa headshot
Meredith Kreisa

Meredith gets her kicks diving into the depths of IT lore and checking her internet speed incessantly. When she's not spending quality time behind a computer screen, she's probably curled up under a blanket, silently contemplating the efficacy of napping.

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